Live transcription (called Automated Captioning) translates audio and speech from a Zoom meeting or webinar to text that participants can view during the session.
Hosts can enable this feature in their account settings, or they can allow it to be automatically enabled for their meetings/webinars during the call itself.
Could you enable it in your account?
Enabling Live Transcription in Zoom is an easy and quick process allowing you to increase accessibility for your Zoom meetings/webinars. To start, log in to your Zoom account using an internet browser.
Once you’ve logged in, navigate to the Settings tab within your Zoom web application. Under In Meeting (Advanced), you’ll find a toggle labeled Automated Captions, which allows you to enable or disable live transcription during your Zoom meetings/webinars.
After you enable live transcription in zoom, the Zoom transcript feature will show up on your toolbar, and participants can choose whether or not they want to view the transcripts during the meeting/webinar. They can also hide the captions on their screen or open the full transcript in a sidebar.
You can also adjust your captions from the sub-window under the live transcript. For example, you can change the font size of the captions and chat window.
If you are a host, you can use this feature to ensure that all students receive captions in your Zoom meetings/webinars. You should enunciate and speak slowly so that participants can follow the captions in real time.
We also recommend that you take turns and pause when speaking so that Zoom’s active speaker tracking can update the captions more accurately to identify each speaker at the right time. If you have any questions about using live transcription, contact Student Accessibility Services.
Could you enable it in your meeting?
Having live transcriptions for Zoom meetings makes the conversation more accessible, increases engagement, and improves information retention. Meeting transcripts make it easier to follow up on action items and essential insights that participants share during meetings.
Before a meeting, you can enable auto-transcription in your Zoom account. To do so, log in to your account and scroll down to Automated captions, Full transcript, and Save Captions under In Meeting (Advanced).
Once you have enabled these features, Zoom will display a live transcription button on the toolbar during meetings. You can view the subtitles or the full transcript and adjust the font size.
After the meeting, you can also save your transcript for future reference or share it with someone who requested it. The transcript can be downloaded from your Zoom account or a link sent to you via email.
Grain is a preferred choice for transcribed Zoom meetings thanks to its live transcripts, automatic speaker detection, multiple language support, filler word removal, and several other features. Plus, Grain supports various file types and can import recordings from Zoom Cloud or local drives for transcription.
If you’re looking for a more comprehensive solution, Airgram is the open-minded meeting assistant that allows you to export notes from your Zoom meetings to your team’s notetaking software of your choice. With multi-language support and easy integration, it’s an excellent option for groups who want to ensure all their meetings are productive and everyone can take action.
Save your transcript
Live transcription in Zoom is a great way to increase accessibility for students who have hearing or cognitive disabilities and non-native speakers. It also makes information recall a breeze for everyone.
However, it can be a challenge to review transcripts after meetings are over. Fortunately, it’s easy to save Zoom audio transcripts with our free Tactiq extension.
You’ll need to record the meeting locally with closed captions (or find the recordings using Tactiq). Then you can download the files from your local computer and search for them in Tactiq to see your Zoom meeting transcripts.
Once you’ve saved your transcript, it’s easy to share it with anyone who used it in the meeting. It’s a convenient way to give students, professors, and staff a better understanding of what happened in the meeting.
If you’re using automatic transcription, it’s important to speak clearly and slowly so that the transcript accurately matches what was said verbally. If another participant starts talking during your meeting, it may take a second or two before Zoom updates the transcript to identify them.
Additionally, you should monitor the Participants panel to ensure that people indicate they need speakers to Go Slower or turn on subtitles. Those options are available for you to enable in the Settings section of Zoom’s web application.
Share your transcript
Live Transcription in Zoom is a great way to document your meetings and provide accessibility to participants who are deaf, hard of hearing, or have an auditory processing disorder. However, it is important to note that this feature should not be used as a replacement for accommodations (changes to an environment based on a person’s needs).
To get started with live transcription, log in to your Zoom account and enable the CC Live Transcript button under the Recording tab. This will transcribe all recordings saved in the cloud and generate a Zoom transcript file for sharing.
Once you have completed a meeting, the transcript will be available to your Zoom participants in a panel or pop-up. This will allow them to view the full transcript with speaker labels and save a copy of it for future reference.
You can also share the transcript with your Zoom participants using a free transcription service like Grain. Once connected, the audio will be automatically transcribed and saved in your Grain account whenever you record a meeting in Zoom.
You can export your meeting transcript in various formats, including Pdf, Srt, Vtt, and Docx. Additionally, Grain will automatically remove filler words from the transcript. This can help ensure your transcripts are easy to read and use.
